What is an event planner?

An event planner is also called a party planner. An event planner is your personal event assistant and we will guide you through the planning of your party or event. Our job is to relieve you of all the stress and running around on your actual event day so you can enjoy your day.

What are the benefits of using an event planner?

  • Peace of mind knowing your experienced event planner is taking care of your event
  • Freeing up your time so you can talk to your guests that are enjoying this day with you
  • Freeing up your family or friends from needing to assist with tiring tasks on the day
  • Management of suppliers – i.e. your event planner will oversee and co-ordinate suppliers
  • Liaison with the venue – your event planner will ensure the best flow on the day
  • Having a professional coordinate the day so you can enjoy your Dream Day!

Can I afford an event planner?

An event planner should be part of your budget, not an extra expense. Think of how much it will cost you not to enjoy the moment and being present on the day. How much is that worth? My Perfect Event customises our service to meet your budget and event expectations, with no hidden fees. You are paying for peace of mind. We can do as little or as much of your party planning and styling as you would like.

I don’t know where to start with planning my party, can you help?

Yes. My Perfect Event is experienced at planning and co-ordinating parties and events. Some of the types of parties that we’ve planned and styled include private birthday parties, christenings, 80th birthday parties, baby showers, bridal showers as well as corporate functions and themed events.

Contact us and we’ll discuss all of your party planning and styling requirements. It doesn’t matter if you’re planning for a birthday party, bridal shower, baby shower or anniversary celebration, My Perfect Event can assist with the appropriate party planning.

Can I meet you to find out more?

Yes absolutely. It’s best that we have a conversation to work out what you would like and how much you would like to spend on the various aspects of your party.  We want to ensure that we fully understand your vision and concept for your party.  We will explain in more detail what we do and how we can assist you.

How much will it cost?

We design custom solutions to fit your expectations and your event budget. We can style events for $1,000 or $10,000….it is our intention to give you ideas that best fit your budget and that is why no two events are the same. We don’t have set prices for events, as they can vary so much. You might want to source your own cake or catering, and that is totally fine with us. Alternatively, we have a lot of clients that would like us to manage every aspect of their event, and we can do that too. We charge an hourly rate to cover our time and we provide itemised quotes/invoices so you can see where the costs add up. We can find and co-ordinate will all necessary third party suppliers, like cake, balloons, flowers, furniture etc.

I have a venue coordinator; do I need an event planner as well?

Your venue coordinator works for the venue to make sure everything runs smoothly. The primary role of a venue coordinator is to make sure you are in and out of the venue at your specified times and you don’t break any rules while you’re there. An event planner works for YOU. We coordinate with all your friends, family and suppliers to be sure everyone is where they are supposed to be, keeping your day on schedule and you relaxed and happy. A venue co-ordinator is only concerned with what happens at their venue, there is so much that happens before you get to the venue. So YES you should have an event planner to assist you on the day of your wedding and also styling and setting up your special event!

I need a wedding planner. Can you help me plan my party or wedding?

Yes. My Perfect Event can help with full wedding planning. However, My Perfect Event can also just assist you with your ‘on the wedding day coordination in Ballarat or Melbourne or somewhere in Victoria’. We can do as much or as little of your wedding or party planning as you would like.

We recognise that all of the people that you would normally ask to help you on your wedding day, ie your family and close friends, they’ll most likely be attending your wedding as guests. That’s where you need some extra helpers just like My Perfect Event’s experienced wedding coordinators.

My Perfect Event can assist you to enjoy a stress free wedding day. We’re a bit like Santa – we have a list and check it twice!

Why choose My Perfect Event?

Choosing My Perfect Event you can rest assured that you are in safe professional hands. The wedding planners at My Perfect Event are professionals with top-notch organizational skills, business flair, and strong negotiation techniques. We are here to do the running around for you and save you time, money and energy.

FAQ’s – Party Hire Goods

How long can I hire the items for?

You can hire the items for as long as you like, but additional fees may occur. Our standard party hire duration is for 3 days. This allows the items to be collected on Friday afternoon, used over the weekend and returned on Monday morning by 11am.

I booked my hire items, but now I need to cancel the order. Can I get a refund?

Yes, depending upon the amount of notice you give My Perfect Event.

How can I pay for my items?

We accept direct EFT transfer or we can arrange to invoice you via PayPal so you can pay by credit card. Credit card payments will attract a 2.5% transaction fee. All orders must be paid for in full, prior to collection. If paying by EFT, you will need to allow up to two business days for your money to reach our bank account, so please consider this when placing your order.

Are you Australian owned?

Yes. My Perfect Event is Australian owned and operated. We’re a proud, small business that is based in Ballarat, Victoria, Australia.

Do you deliver the hired goods for my party?

Yes. We can arrange delivery for you. We can also arrange for the collection of the party hire goods. Call us and we can discuss what hire items you might need and the cost of delivering them to you.

Can I collect my hired items?

Yes, some items are fully DIY hire. With prior agreement, we can arrange for you to meet us at our depot so you can collect the hired goods. (Keep in mind that collecting and returning the party hire goods takes time, do you have the time or are you better to spend the money to get them delivered and returned?)

Do I have to pay a security deposit?

Yes. All party hire orders must be accompanied with a pre-paid security deposit.

Will my security deposit be returned to me?

Yes. When you return the hired items back to us in the same condition that they left, then we will return the security deposit. It may take up to 72 hours for the security deposit to be returned to your account.

Why does it take 72 hours to return my security deposit?

We need a little bit of time to check the returned goods to ensure that they are in good condition. We’ll check the returned party hire items as quickly as we can so we can release the security deposit back to you.

What happens if I accidentally break or damage an item that I’ve hired?

If you have a little accident with a hired item, then you’ll be required to pay a replacement fee. We will determine if we will take this replacement fee out of your security deposit, or depending on the item that is damaged or broken, then an additional fee might be required.

I’ve lost one of the items that I’ve hired. What happens now?

If any items are lost, damaged or broken, then an additional fee will be charged to the hirer.

If I don’t use an item that I’ve hired, do I still have to pay for it?

Yes. If you collect all the hire items that you’ve ordered and take them with you, then you do not get a refund if you choose not to use an item.

Do you supply the lollies for the lolly buffet?

Yes, we can source lollies for you. You can also have the fun of selecting and purchasing your own lolly selection.

Do I have to wash and clean the tea cups that I’ve hired?

If you don’t have time to hand wash the delicate china items, then we can do that for you. They need to be hand washed in warm soapy water and carefully towel dried. The china must not be put in the dishwasher as this will wreak the items (and we can tell!). If you’re short of time My Perfect Event can wash them for you upon their return to us. There will be a $50 fee to cover our time for hand washing and getting ‘prune fingers’.

If you are returning the china to us dirty, please take a minute to tip out any tea or coffee and please ensure that you wrap the items. Please let us know when you return the goods that you would like us to wash them for you.

Can I use real wax candles with your hire items?

No. Candle wax can cause a lot of damage to our items. We’ve got a range of battery operated candles that you can hire for your event or party. Please have a look at our selection, or contact us with any questions.

The Legal stuff – Hirer’s Liability

The hirer is responsible for all goods hired from the time of delivery/collection until they are returned to My Perfect Event. This includes using a courier/friend to collect or return the hired party goods. Any losses, damage or breakages will be charged to the hirer.  It is the responsibility of the hirer to protect the items during the time of delivery, use, storage or waiting period before pick-up. This also includes hire items delivered to venues.

Any person signing the documents for and on behalf of the Hirer hereby covenants with the Owner that he/she has the Hirer’s authority to enter into this contract on the Hirer’s behalf and is authorised by the Hirer to bind the Hirer to this agreement.

Can My Perfect Event setup the decorations for me?

Yes. My Perfect Event can come and setup the items that you’ve hired. My Perfect Event offers a full party design concept and event styling service. Please contact us to obtain a costing for your exact event and requirements.

If you would like My Perfect Event to simply install the decorations as per your instructions, we can do that too.

Contact us today to discuss our wedding planning and event coordination in detail. Be sure to act quickly as our weekends fill up quickly during the warmer-wedding months.